Private and Professional Transcription Services

Dictation Transcription

My dictation transcription service offering includes the transcription of medical, medico-legal and general dictation of reports, correspondence or file notes. Once your specific requirements with regard to templates and styles have been established, transcription of your dictation will begin.


Record dictation

Record your dictation while being mindful of the following pointers:

  • Environmental noise – such as that of air-conditioners, fans, radios, TVs, passing vehicle and people traffic – can impact on how well your voice input is heard. Increase voice projection in noisy environments to compensate for potential interference.
  • Where possible switch off the TV , radio or any other sources of noise in your environment.
  • Place your cell phone some distance from the recording device to minimise or avoid interference.
  • Repeat phrases that you think may have been drowned out by a sudden noise.
  • Spell out the names of unfamiliar places.
  • Spell out people's names, especially those that use unusual spelling.
  • Spell out new or unfamiliar technical terms.


Dictation File Formats

Compressed digital file formats such ".dss" or ".dct" (encrypted to protect data) are suitable choices for dictation recording. As the recording contains only one voice and the speaker usually has the microphone or recording device located close to his or her mouth, a compressed file format is quite acceptable. Being compressed file formats, the file sizes are small and therefore allow for quick and easy file transfer to Etranscript. 

If your recording device does not allow for ".dss" or ".dct" file formats, then lossless compressed formats such as "mp3" or "wma" are also suitable choices. The "wav" (Windows) and ".aiff" (Mac) file formats are high-resolution, uncompressed file formats. These files can be large and therefore take longer to send or transfer to the transcriptionist. Nevertheless, these formats too can be used for recording dictation.

Send dictation files to Etranscript

After receiving your confidentiality undertaking from me and once you have completed recording your dictation, send your audio files to Etranscript for transcription. This can be done in a number of ways:

  • Email - file sizes smaller than 20Mb can be emailed to me. If you make use of Express Dictate to record and/or manage your dictation flow, activate the encryption function for an added layer of protection.
  • Cloud storage - use Dropbox to upload and share your audio files. A Dropbox file request can be sent to you that allows for the convenient and secure upload of your files.
  • Make use of an internet file transfer service of your choice.
  • FTP - provide details for Etranscript to access your FTP facility.


Transcription of your dictation files

I am able to transcribe all of the commonly-used audio file formats as well as most of the not-so-popular formats. Your audio files will be transcribed to a Microsoft Word document. If so required, your MS Word template will be utilised. For more information about my dictation transcription charge rates, click here.


Turnaround time

My aim is to complete the transcription of dictation within 12 to 48 hours and is dependent on the quantity of dictation received. Generally speaking, it takes approximately one hour to transcribe 15 minutes of dictation. It is important to bear in mind that the better the audio quality, the quicker the turnaround time.


Completed document is sent to you

The typed document is then checked – this involves replaying the audio and checking for errors. Once the checking process is complete, the typed document will be emailed to you. Alternatively, the completed document can be transferred using an encrypted file transfer service of your choice or a cloud storage service such as Dropbox.